I have tried lots of different approaches. I would love to have everything in a digital world but it never seems to work. If I keep my tasks in an application, Outlook, Project, PlanPlus, an Excel spreadsheet or a Google doc they get lost behind the other windows on the screen.
The one solution I always come back to is the whiteboard.
Every morning I write out all the tasks I need to complete that day on the whiteboard. It is then my mission to cross those tasks off and clear the whiteboard. Some days I get all the tasks done early and I will add some more to the whiteboard. On other days I don’t finish them all and they roll over to the next day.
The whiteboard is always there, staring at me, telling me what must get done. It helps me stay focused on the jobs for the day.
Another way is to keep up with my tasks is list my action points on the spot in one booklet and then keep it with me all the time to keep up with my priorities. Then once a task is completed I just cross it out. But then like in my case I have my personal life to do list and then office work. More over the office work is also divided into three major and different areas of work.
I tried using Outlook to-do list and am still trying to use it after realising that you can actually import all your conversations and calendar invites in your to-do list and then start updating it as things progress. I find it useful but once I am out of office like at the weekend I forget. I am going to try sync it with my mobile but am not sure how effective would that be.
Another approach I took a few months back was creating an excel sheet and actually having one sheet per project it went well for few weeks but then a few days I was out side the office and couldn’t access the damn thing and was stuck with my memory and it was painful as I had to deliver outside the office and had all my sources in my beautiful and colourful excel file. After that experience I thought I shall not use excel though the idea of using Google docs was there but I was again dragged to good old notebook. But the problem with notebook is that once you are on next pages things from previous pages if pending are not carried forward and there is a huge chance to miss them.
Mind mapping and mind maps technique I have heard is quite good but how to effectively use it is still not clear. Can you share your experience how you keep up with the time management side of your jobs and how you keep up with your goals,tasks and projects? Thanks